CEO Executive Assistant

Introduction

IONCOR is an agile independent battery solutions company with Nordic roots at Valmet Automotive and decades of experience as a leading partner for some of the world’s most admired brands. We provide modular battery products, customized solutions and contract manufacturing to energize a global energy transition. Buses, trucks, construction, material handling and agriculture are examples of categories where production volumes of equipment are lower, and end-use cases more complex and diverse, making a swift and viable transition a real challenge. This is where we come in.

We help customers master and gain maximal value out of battery technologies across the lifecycle, from early specifications and end-user support to reuse and recycling. This is how we electrify a global energy transition.

Job description

As the Executive Assistant to the CEO, your primary responsibility is to provide high-level administrative support to the CEO and the executive management team. This includes managing the CEO’s schedule, coordinating meetings, and facilitating smooth communication within the organization. You will prepare meeting agendas, take minutes, and follow up on tasks to support strategic goals.

You will also handle documents, presentations, and reports, often involving data analysis for executive reviews. Your role will involve handling confidential information with discretion and maintaining a high level of professionalism.

Key responsibilities include

• Managing and prioritizing the CEO's calendar, coordinating internal and external meetings, and optimizing the CEO’s time.
• Supporting the IONCOR Board members as well as scheduling the Board meetings and setting up other meetings with the Board members.
• Organizing and preparing materials for meetings, including drafting agendas, compiling data, creating presentations, and taking accurate minutes.
• Assisting with strategic planning processes by coordinating cross-departmental efforts and maintaining task timelines.
• Overseeing travel arrangements, including booking flights, accommodations, and preparing detailed itineraries for the CEO and other senior executives.
• Performing diversified office duties, such as handling correspondence, managing databases, and overseeing information flow and filing systems.
• Acting as a liaison between the CEO, senior management, and other stakeholders, ensuring smooth and efficient communication.
• Managing special projects and conducting research as required by the CEO.

Your workplace will be based in Vantaa, and you will report directly to the CEO.  

We expect you to have

• Bachelor’s degree or equivalent experience preferred
• Minimum of 5-7 years of experience as an Executive Assistant
• Exceptional organizational and time management skills; ability to prioritize and manage multiple tasks simultaneously
• Strong communication skills in Finnish and English languages, both written and verbal
• High level of professionalism and discretion; experience handling sensitive information
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Capability to work independently in cross-functional and multi-location teams
• Readiness to travel

Additional skills

• Ability to adapt to a dynamic environment and work well under pressure
• A positive and outgoing personality
• Strong interpersonal skills with a friendly and approachable demeanor
• A good drive to move things forward and demonstrate reliability and attention to detail
• A high-level performance in challenging situations
• Experience in project management and event planning is a plus

We offer

Opportunity to join an agile and innovative team dedicated to driving the global energy transition through advanced battery solutions. With our Nordic heritage and expertise, we provide the chance to work on cutting-edge projects across diverse industries, where electrification presents unique challenges, a good work–life balance and a feeling of creating something new.

If you have any questions, Nadja Doyle would be happy to provide further information during the following time slots:

Nadja Doyle

Executive Assistant to CEO

+358503170538

Thursday 19.9. at 10-12

Wednesday  25.9. at 10-12

Please send your application by 30.9.2024.