Office Coordinator, Helsinki

International company and interesting field - did that spark your interest?

We are looking for a proactive Office Coordinator for our international client company for a part-time employment relationship. In this role, you will act as the first point of contact for the client’s employees and guests, offering high-level service while representing the company’s culture and values. The position is preferably starting at the turn of November-December. You will be working in pleasant premises located in Helsinki city center with good transport connections.

Your daily tasks include:

• Greeting and welcoming employees and guests, addressing any questions or concerns while maintaining a high level of service.
• Facility management tasks; ensuring care for meeting spaces and their reservations.
• Coordinate all travel arrangements for employees, including monthly coding and reconciliation for CTA &   CMC accounts
•  Making supply orders.
• Plan, conduct, and support office-based events as directed by local leadership or the Facility Manager, ensuring they stay within budget constraints.
• Ensure backup instructions for reception duties are updated and train backup staff to ensure service continuity during absences.
• Serve as the first point of contact for local vendors, resolving invoice discrepancies, and coordinating with the Facilities Manager for vendor-related requests.
• Plan, conduct, and support office-based events as directed by local leadership or the Facility Manager, ensuring they stay within budget constraints.
• Generally taking care of cleanliness and comfortability of spaces.

This is the right job for you if you are genuinely customer service-oriented and proactive. Suitable person has an engaging sunny attitude towards work. We value a flexible approach to work; you enjoy that your days can sometimes be very varied. In this job, you will get involved in a variety of tasks, from invoicing to making coffee, and from ordering transportation to organizing events. You enjoy working with people and can communicate fluently in Finnish and English. We also hope that your IT skills are up-to-date. We hope you have at least some experience from diverse assistant tasks or customer service roles as well as a suitable educational background.

We offer you an opportunity to become part of an interesting entertainment and movie industry community with diverse duties. The position is part-time, approximately 22,5 hours per week. Workdays are from Monday to Friday and daily worktime is usually between 8:30 AM to 2:30 PM. The role requires the coordinator to be on-site from Monday to Friday, with no flexibility regarding remote work or alternative scheduling options. If you recognize this as your potential future workplace, I look forward to receiving your application as soon as possible! We process applications already during the application period and the position will be filled as soon as a suitable person is found.

Video question: If you apply for the position, we hope to receive a few-minute-long response to our questions on video. The video response can be recorded multiple times, so no worries if it doesn’t go perfectly the first time!

For more information, please contact Eilakaisla’s Business Manager Julia Saunamäki, by phone at +358 50 513 5157 or Service Specialist Emmi Sipola +358 50 5907510 by email at firstname.lastname@eilakaisla.fi.

For questions related to the position or if you encounter any technical issues while applying, please contact the person mentioned in the announcement.

Best of luck with your application!